Check-in methods compared: self, QR, and proxy
Pros and cons of the three check-in methods E:DA supports, recommended combinations per group type, and how the four attendance states tie into pass deduction.
· five:hours
"Attendance check-in" is one phrase covering several methods. Pick one that doesn't fit your group and the organizer ends up holding the roll sheet again. Here are the three check-in methods E:DA supports and which groups they suit.
1. Self check-in
When the event starts, members check in themselves from the app or web.
- Fits: study groups, online groups, small trust-based groups
- Pros: zero organizer effort; works for online meetups as-is
- Watch out: can't prevent someone checking in while absent — it assumes trust
2. QR check-in
Members scan a QR code issued by the organizer.
- Fits: academies and classes, gyms and studios, in-person groups where presence matters
- Pros: posted at the entrance, it's physical evidence of "I was here"
- Watch out: needs the member's phone; fall back to proxy check-in when they don't have it
3. Proxy check-in
The organizer records attendance on a member's behalf.
- Fits: any group, as a backup
- Pros: a safety net for members who left their phone or find the app hard to use
- Watch out: as the default method, it means the organizer is back to holding the roll sheet
Four attendance states
Whichever method you use, the result is one of present · late · absent · excused, and stats and pass deductions follow the state automatically. If a record changes to absent or excused, an already-deducted pass is restored.
Recommended combinations
- Study groups → self check-in (+ proxy when needed)
- Academies / classes → QR + proxy
- Fitness groups → QR or self check-in + workout logs
- Clubs / workplace circles → self check-in + reminders
All three can be used on the same event — self or QR as the default, proxy for exceptions.